Style Sheet for Submitting Manuscripts
Description of line: We specialize in books dealing
with the ancient and medieval world, with some contemporary titles. We act as a link between the past and
future, specializing in Latin and Greek textbooks and scholarly works, as well
as contemporary titles for reference and cultural education. Categories for our books include:
Textbooks and Studies
Latin and Greek Scholarship
Epic and Mythology
Greek Textbooks and Studies
World War II
Please send your manuscript to: Bolchazy-Carducci Publishers, Inc., Attn: Editor, 1570 Baskin Road, IL 60060. (No phone calls)
Initial Submission: Author should submit the first 25 pages, 8.5” x 11”, typed double spaced, single sided, black ink, and pages numbered. Submit initial manuscript on a disk/CD as a Microsoft Word or PDF; this will be used as a backup for initial evaluation.
Author must include complete contact information with his manuscript submission. This information includes: full name, address, e-mail address, and daytime phone number. When a manuscript is received the editor will contact the author, via email, acknowledging receipt of manuscript and indicating approximately how long before a decision will be made on the manuscript. The Editor will request that a book information sheet and author information form be completed. No manuscript will be considered without this information.
If a manuscript is rejected the editor will contact the author, via email or a letter. If you wish your manuscript to be returned, please let us know when you submit it.
If a manuscript is accepted the editor will advise the author and submit a letter of intent.
After the manuscript has been submitted according to the guidelines that follow and has passed an initial evaluation, the editor will forward to peer reviewers. If the manuscript passes peer reviews and the author incorporates recommended changes, a contract will be issued.
Manuscript Submission Guidelines: Author submits complete, proofread and corrected manuscript; 8.5” x 11”, typed double spaced, single sided, black ink, and pages numbered. Recommended typefaces (fonts): Palatino Linotype or Times New Roman. If you require a specific typeface (font) you will need to supply Bolchazy-Carducci Publishers with a copy of that font to check for system compatibility. Fonts must be WINDOWS compatible.
When the manuscript has been accepted after passing peer review, the final draft must be submitted as follows in order to facilitate typesetting:
Complete manuscript on a disk/CD as a Microsoft Word document with text input according to the following guidelines.
Under certain conditions, we may be able to accept other files, such as word perfect documents -- however they must conform to these guidelines an a sample file must be submitted to check for compatibility with our systems.
Text Input Guidelines
If you follow these guidelines as you keyboard your manuscript, your disks can be converted by page composition systems with a minimum of difficulty.
Line Spacing and Word Spacing
Always double-space your manuscript so that it can be easily copyedited. Type all copy flush left, rag right, including heads. Use a single space between sentences.
Paragraph Indents and Tabs
Use the tab key to indent the first line of paragraphs. If you need to indent to identify an element, such as a multiple column list or extract, use tab settings instead of multiple spaces. Use a paragraph break (return) only when you intend to start a new paragraph. Do not break lines within a paragraph using a return.
Hyphenation and Spelling
Use your word-processing package or Webster's New World Dictionary, third edition for spelling and capitalization standards. Do not hyphenate words at the ends of lines.
(Em dash and en dash) If your word processing program and system support true em, and en dashes, use them. If not, use two hyphens (with no space before, after, or between them) to indicate an em dash. In Microsoft Word for Windows, create an em dash by pressing alt+0151 and create an en dash by pressing alt+0150. Your editor can explain the rules for usage on these two dashes.
Bulleted and Numbered Lists
For bulleted lists, use an asterisk to represent a bullet. Type the asterisk, followed by a tab to the text. For numbered lists, type the number followed by a period, then tab to the text. Do not boldface the numbers. Do not use the automatic footnote numbering feature that your word processor may provide.
Tabular Material (Tables) & Illustrations
Prepare tables in a separate file. Indicate within the manuscript the placement of tables and/or art by typing a reference on a separate line after the paragraph where the table or illustration is to be inserted. *** Table 4.1*** (followed by the table's or illustration's caption) Using asterisks will make them easier to find.
Footnotes and Endnotes
Use superscript or superior letters to mark footnotes in text and in tables or charts. Type all footnotes double-spaced at the end of each chapter numbered to match the footnote reference (superscript) that appears within the text. Do not use the automatic footnote numbering feature that your word processor may provide.
Manuscripts containing foreign language characters and macrons (ie: Greek, Latin etc.) must be typed using a character set that will output to postscript. Files typed using “Unicode” character set will not output correctly to our system or to the book printers system.
Miscellaneous Do and Don'ts
Keep the following basic points in mind as you type your manuscript. Make a backup of your files. Keep your original files of the manuscript and send us a backup copy.
When typing fractions, use full-size characters separated by a slash mark.
It is not important to make your manuscript approximate a typeset page. Use only default margins. Ignore the impressive capabilities of your word processor, such as justify, automatic footnote numbering, and graphic capabilities. Do not perform extensive formatting and page layout functions in the word processing program; most of it will not translate correctly during the conversion process or when importing into the page layout program.
Be consistent with your files and keyboard all elements the same way. Files that contain varying styles for the same elements produce the highest error rate. If the look of the manuscript is important to you as you write, use your word processor style sheets.
Files containing Greek Characters typed using “GREEK KEYS” will not be accepted. If you have Greek Characters in your manuscript we suggest using the font Palatino Linotype or another open type* font selecting “Windows Greek” in the Character Set menu of your computer’s Character Map window.
* Modern open type fonts created or updated within the last two years -- the font files must be supplied with the manuscript.
Submitting images to be placed in your manuscript: Images placed into a Microsoft Word document will not be accepted as final artwork for the typeset book. Images must be separate files that have been scanned at 600-1200 dpi, full size, saved as grayscale, and .tif format. If you do not have the capability of providing images to these specifications, originals must be provided and Bolchazy-Carducci Publishers designer will scan the images for the publication.
Indicate in your WORD document where the images should be placed with a NOTE typed in BOLD and one return space before and after.
1570 Baskin Road, Mundelein, IL 60060 USA
Phone: (847) 526-4344
Fax: (847) 526-2867